Privacy Policy

Introduction

EcoSentience CIO is committed to protecting individual privacy and ensuring all data is handled securely in accordance with the General Data Protection Regulation (GDPR) and other relevant data protection legislation. This commitment extends to all personal and environmental data collected through our conservation, research, and community engagement activities.

Data Collection

EcoSentience CIO collects and processes personal data necessary for communication, support, and conservation efforts. This includes contact information, participation records, and research data. All data collection is conducted in accordance with GDPR principles of lawfulness, fairness, and transparency.

Data Usage

Personal and research data will be used proportionately to support EcoSentience’s mission of protecting and restoring ancient woodlands. This includes managing volunteer relationships, coordinating conservation activities, and advancing research objectives. Data will not be sold or shared for marketing purposes.

Data Storage and Security

All data is stored securely using password-protected files and access-controlled systems. Technical and organizational measures are in place to prevent unauthorized access, alteration, or loss of data. Regular security assessments ensure the continued effectiveness of these measures.

Data Sharing

Data will only be shared with trusted partners under strict confidentiality agreements when aligned with EcoSentience’s mission. Any data sharing arrangements will be documented and reviewed regularly to ensure compliance with data protection requirements.

Individual Rights

In accordance with GDPR, individuals have rights regarding their personal data, including:

  • The right to access their data
  • The right to request corrections
  • The right to object to processing
  • The right to request deletion

EcoSentience will respond to all such requests within the statutory timeframe.

Breach Response

In the event of a data breach, EcoSentience will follow established procedures for containment, assessment, and notification. Relevant authorities and affected individuals will be notified as required by law.

Review and Updates

This privacy policy will be reviewed annually and updated as necessary to reflect changes in data protection law, operational practices, or technological developments. All updates will be communicated to relevant stakeholders.

Last Updated: December 15, 2024. Approved by EcoSentience Board of Trustees

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